JOBS

Illinois College of Emergency Physicians is seeking a p/t Accounting and Administrative Assistant who will assist with research, filing, data entry, and recording and maintaining accurate and complete financial records. Duties, responsibilities, and special projects may include but are not limited to the following:

• Customer Service Support
  • Respond to member, vendor, and other customer inquiries via phone and email.
  • Communicate with vendors and members regarding outstanding balances or payment issues.
• Accounts Payable & Receivable Support
  • Assist with ICEP and ITLS preparation of financial reports, accounts payable, accounts receivable, inventory reconciliation, invoices, and other related initiatives as needed.
  • Oversee management of quarterly ITLS Course Management System (CMS) Course Receivable reports and summary compilation.
  • Assist with preparation of bookstore picking slips, orders and support with shipping as needed.
  • Assist in processing and managing invoices, payments, and receipts.
• Data Entry & Recordkeeping
  • Maintain accurate financial records in accounting software or spreadsheets.
  • Assist accounting and finance team with preparation and analysis of financial data for audit, tax returns, reconciliation, filing, and data entry.
• Compliance & Confidentiality
  • Ensure that all financial transactions and records comply with relevant regulations and association policies supporting the Accounting & Finance team.
  • Maintain confidentiality of all financial and member-related information.
• General/Administrative
  • Provide administrative support to the Executive Director in coordination of Board and Finance Committee meetings including scheduling, meeting minutes, and reports as needed.
  • Develop procedures manual for all responsibilities of this position.
  • Perform all other job-related duties as required or assigned.