JOBS

Village of Downers Grove is accepting applications for an Administrative Assistant III in the Police Department. This position coordinates purchasing for the Police Department, orders supplies and equipment and prepares purchase price quotes. Additionally, this role is responsible for processing payments for supplies and equipment, monitoring expenditures and police-related grant funding, while assisting with the department budget. A successful candidate will understand budgetary principles, possess strong mathematical skills, and have excellent interpersonal skills.
The full salary range is $59,385 – $81,654, with a maximum starting salary of $71,261, dependent on qualifications. The Village offers an excellent benefits package, which includes health, dental, vision, life insurance, and participation in the Illinois Municipal Retirement Fund (IMRF).
Major Duties and Functions:

• Generate and maintain purchase orders per Village purchasing policies. Coordinates account information for the annual clothing allowance.
• Develops and maintains relationships with external vendors, State, County, and other municipal agencies. Performs research and interacts with other Village departments when making Police Department purchases.
• Prepares invoices for payment, inputs invoices into financial software, and monitors payments for products and services.
• Provides staff with price quotes for budgeting purposes, performs data entry, and provides documentation for the budget.
• Creates weekly expenditure, budgeting, and other ad hoc reports for Police Department staff.
• Categorizes and maintains filing systems, enters large volumes of data, and creates purchasing tracking tools.
• Maintains and manages inventory of supplies and equipment.