JOBS

Forest Preserve District of DuPage County is seeking an Administrative Associate to join their team. This position provides high-level administrative and technical assistance necessary for the daily operations and administration of the Land Preservation unit with recordkeeping and other administrative support tasks. Essential duties and responsibilities:

• Perform day-to-day administrative duties, including, filing, opening and distributing mail, scanning of documents, and preparing documents for meetings.
• Utilize suite of Microsoft Office software products to create, prepare, and modify a variety of reports and documents.
• Maintain the Land Acquisition and Conservation Easement databases, including preparing reports and managing computer and hard-copy files.
• Perform administrative duties for land acquisition projects, such as assigning project numbers, processing tax exemption applications, and property rating requests.
• Support the Conservation Easement program with administrative tasks.
• Download and organize Land Preservation files for Board review.
• Provide administrative support for Easement, License, Lease, and Intergovernmental Agreement (IGA) projects.
• Manage the Requisition database, including preparing and processing requisitions for invoice payments.
• Oversee the Record Retention database for off-site Land Preservation files.
• Maintain the Public Notice database and hard-copy files.
• Draft correspondence as directed by the Land Preservation Manager.
• Foster a working environment that promotes safe work habits; Become familiar with and observe all applicable safety rules, policies, and work procedures; Follow all safety rules that pertain to the duties performed and support all aspects of the district’s safety and risk management program; Keep work area clean, orderly, and free of hazards; Immediately report all unsafe conditions and incidents.
• Maintain a supportive working environment and demonstrate a desire to exceed the expectations of internal and external customers.