JOBS

American Academy of Pediatrics is looking for a Campaigns Project Coordinator to provide administrative support to the American Academy of Pediatrics Digital Communications team, including maintaining filing systems, meeting planning, project tracking, preparing reports and responding to requests for information. Provide administrative support for other department projects and initiatives as needed.
A reasonable estimate of the current base pay range for this position is $29.07/hr – $30.69/hr. They offer a comprehensive benefits package which includes healthcare and retirement savings plans. Benefits offered: https://downloads.aap.org/DOHRAS/BenefitsAtAAP.pdf.
Duties and responsibilities:

• Coordinate the scheduling, planning, and logistics for meetings and calls, including travel arrangements, meeting facilities, virtual meeting access, meals, transportation, a/v, compiling and disseminating agenda materials, and completing and processing expense reports. Provide on-site assistance and technical set up and support for virtual attendees as needed. Liaise with attendees on meeting and travel arrangements.
• Assist Public Affairs Project Specialist to process invoices, credit cards statements, and travel expense forms. Coordinate approval signatures, and ensure expenses are coded to appropriate accounts and submitted for payment.
• Assist with routing and proofreading materials, testing web tools/links for accuracy, and tracking project deliverables.
• Support the development, promotion, and delivery of webinars, including platform support, as directed.
• Assist with preparation of reports and other written materials and documents according to funder requirements.
• Support the development and dissemination of campaign communications and promotions, including proofreading drafts, submitting promotional content on deadline, and coordinating with printer and/or ad agencies, tracking channel engagement.
• Assist with collecting and compiling information on campaign activity (eg, metrics on media coverage, social media engagement, website traffic, newsletter clicks) to track progress of deliverables and support the evaluation of campaign effectiveness.
• Respond to calls and e-mail requests seeking information related to the vaccine confidence campaign, escalating advanced inquiries to other staff as appropriate.
• Coordinate and process mailings and organize and ship materials to meetings.
• Maintain and organize electronic and paper documents.