JOBS

The Illinois Tollway is seeking a Contract Specialist to join their team. The Contract Specialist position provides confidential and efficient administrative support to the Procurement Department and assists with all phases of the Purchasing Services, Contract Services and Contract Compliance contracting processes, from pre-award through contract completion and contract administration. The Contract Specialist is involved with the Tollway’s compliance and document control functions. The Contract Specialist supports the Purchasing Services, Contract Services and Contract Compliance team to which s/he is assigned and reviews the work of the Document Control and Compliance Team prior to submission of compliance documentation to external entities. This position plays a key role in ensuring that the Procurement Department complies with State laws, the Illinois Procurement Code and all applicable procurement regulations and requirements. Additionally, this position is tasked with upholding the Tollway’s ethics standards and performing assigned tasks and responsibilities accurately and timely. Salary is $45,000. They offer a nice benefits package. For benefits details, click on the benefits tab on job listing.
Some responsibilities are the following:

• Assist staff with various compliance aspects of the procurement and contracting process.
• Ensure tasks are completed on time and in compliance with Tollway policies, processes, procedures, and regulatory requirements.
• Use interpersonal skills to establish and maintain effective working relationships with team members, offerors/bidders, vendors, contractors, consultants, State personnel as well as various Tollway personnel.
• Identify and coordinate resolution of work product discrepancies.
• Maintain integrity of confidential internal and external information.
• Follow up on both routine and assigned duties to ensure the efficiency of the Procurement Department’s Purchasing Services, Contract Services and Contract Compliance teams.
• Complete other similar or related duties or tasks as required or assigned.
• This position requires a cooperative and flexible individual capable of developing and maintaining positive relationships with personnel at all levels, as well as individuals outside of the Tollway.
• The Contract Specialist will perform the respective document control and compliance responsibilities shown below and will ensure these responsibilities are executed according to process and policy.
• Responsibilities may be adjusted based on changes to policies, processes, and State laws, rules, and regulations.
• The Contract Specialist will have Document Control and Compliance Responsibilities, including but not limited to: Coordinate with Procurement department and user department staff and management.
• Maintain project documents.
• Verify proper file naming convention is utilized.
• Review documents for accuracy and completion.
• Scan external documents.