Posted 2 weeks ago

Executive Assistant

Company: American Academy of Pediatrics
Category: Professional Services

 Itasca

Type: Full Time

American Academy of Pediatrics is seeking an Executive Assistant who will provide administrative, scheduling, financial, budgeting, and project support to the SVP, Primary Care and Subspecialty Pediatrics. Below lists some of the responsibilities.

  • Manage an extremely active and frequently changing calendar of appointments for the SVP; assist with prioritizing travel and appointments in alignment with work priorities and ensuring adequate workflow and preparation time between commitments; prepare and compile necessary documents and materials, and process expense reports in a timely manner.
  • Meet regularly with the SVP to review upcoming commitments and priorities to ensure materials are prepared and available for meetings.
  • Assist with prioritizing conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion; often with competing deadline pressures.
  • Administer activities related to department ‘s policy development and policy endorsement request related interactions with the Executive Committee, Board of Directors, AAP senior leadership, and other AAP staff and members; coordinating with mangers to record and track the disposition of reviewed policies; and assisting in the creation of status reports for the SVP.
  • Develop department budgets for review and approval by SVP. Monitor assigned budgets and accounts, track expenditures and develop variance and other reports as needed.
  • Maintain and organize SVP files pertaining to sections and other department activities.
  • Act as a resource for PCSP staff concerning policies, procedures, and guidelines.
  • Develop and edit meeting and presentation materials for the SVP such as PowerPoint presentations and PDF files.
  • Anticipate needs of SVP and maintain effective lines of communication.
  • Coordinate with AAP staff regarding SVP attendance at internal and external meetings, conferences, and response to presentation requests.