Posted 2 weeks ago

Executive Travel Planner

Company: Lions Club International
Category: Planning

 Oak Brook

Type: Full Time

Lions Club has an Executive Travel Planner position available. This position is responsible for managing International Executive Officers’ travel calendars and in-person/virtual meeting schedules; assists in securing visas and coordinates air, ground transportation and hotel accommodations. Other duties may include managing travel manifests, paying/tracking department travel invoices, and assisting with additional speaker requests. Responsibilities:

  • Manage Executive Officers’ calendars and in-person/virtual meeting schedules using analytical skills to make appropriate decisions on their behalf. Extends, accepts and declines invitations on behalf of the International President, Vice Presidents and/or LCIF Chairperson.
  • Communicate regularly with the Executive Officers and worldwide Lions via e-mail and telephone while preparing travel itineraries and then distributes travel arrangements and schedules to all appropriate host Lions and necessary staff.
  • Support Executive Officer Travel including reporting, trip kits and destination travel books.
  • Serves as liaison with outside travel agency, airlines and hotels; researches and compares available air, hotel accommodations and ground transportation to identify the best available option for each travel need for the Executive Officers.
  • Provides passport and visa assistance for Executive Officers and staff from initiation to fulfillment, researching requirements, facilitating documentation and processing.
  • Processes reimbursements for travel expenses on behalf of the Executive Officers.
  • Create and oversee documents supporting travel logistics; to include but not limited to arrival/departure manifests, transaction reports and data aggregation.
  •  Assist with recurrent travel training, respond to travel related questions regarding travel policy adherence and procedures, and to serve as go to person for travel related issues.
  • Create and manage a process to research, audit and respond to travel billing issues as well as submit travel bills for payment and track invoices.
  • Assist with staff travel requisitions and coordinate translation requests.