Posted 6 days ago

Facilities and Fleet Special Projects Coordinator

Company: Illinois State Toll Highway Authority (Illinois Tollway)
Category: Professional Services

 Downers Grove

Type: Full Time

The Illinois Tollway is seeking a Facilities and Fleet Special Projects Coordinator to join their team. This position is responsible for the set-up, keep up, hand out, and manages the parts stock for the Mobile Shop using the given accounting and inventory control methods. Essential Job Functions:

  • Disburse parts inventory and equipment to specific personnel to ensure continued operation of the division.
  • Performs follow-up and tracks all orders for materials and supplies.
  • Performs cycle counts on inventory levels to assure accuracy in receiving and dispersals.
  • Enter orders into the appropriate systems against established contracts; place orders with vendors via email, phone, or fax; complete required supporting documentation/forms.
  • Process invoices from vendors, verify proper pricing, and ensure payments to vendors are processed.
  • Enters work orders for both Mobil Shop and Field Service Technicians.
  • Enters asset transfers for equipment.
  • Manages asset disposals of equipment through IBID, SA, CMS, and recycling.
  • Manage project expenses through effective communication of spend information with various stakeholders within the department.
  • Provide timely updates of forecasted total costs and timing of expenses within the project plan.
  • Maintain project plan quality and integrity through regular and thorough updates.
  • Maintain adequate inventory levels to support the needs of the departments.
  • Send equipment out for repair.
  • Complete special projects and other duties as assigned by the department.