JOBS

The West Chicago Public Library is hiring for a Facilities Assistant. This position serves as a member of the Administrative Services Team. He/she will be responsible for assisting the Library Director in library-wide planning, decision making, and execution of facility management to create and maintain a clean and healthy working environment for patrons and staff. Responsibilities are the following:

• Assist Library Director in planning and coordinating building related activities.
• Oversee the daily operations of the facility, ensuring all areas are kept clean, secure, and well-maintained.
• Ensure the proper maintenance of the library facility and building equipment. Negotiate with vendors for service. Manage and review annual contractual services to inform the budget process.
• Analyze energy consumption; evaluate, assess, and propose alternatives to reduce operational costs.
• Perform supervisory duties requiring adherence to standards of accuracy, timeliness, tact, and confidentiality in the daily operations of the facility. Complete necessary performance assessment of the Maintenance Assistant.
• Coordinate quarterly maintenance inspections with the Maintenance Assistant. Monitor routine cleaning and repair schedules to ensure proper maintenance within the library and the exterior grounds and building structure and systems.
• Maintain files of all vendor maintenance and service contracts, agreements, repairs, and an automated inventory of Library equipment and furnishings.
• Oversee, and on occasion perform, setup of space for programs, events, or meetings.
• Assist with execution of the emergency plan and disaster plan and the coordination of safety drills.
• Assist the Library Director with special projects, as needed.
• Attend all relevant meetings, training sessions, workshops, conferences, and library functions, as needed or requested.
• Plan and organize multiple work activities to effectively meet deadlines.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Participate in the development of reports, policies, and recommendations