JOBS

The Village of Glen Ellyn’s Police Department is seeking qualified candidates for the position of full-time FOIA & Property Clerk. This position is responsible for processing Freedom of Information Act (FOIA) requests; providing clerical and technical support for Police Department records; and performing duties related to the intake, storage, tracking, and disposition of physical and digital evidence. The FOIA & Property Clerk supports the Records Division and Property Officer to ensure compliance with statutory requirements, maintain accurate records, uphold strict chain-of-custody standards, and deliver responsive, courteous, and efficient service to internal staff, outside agencies, and the public.
The starting pay offered for this full-time, non-exempt position is $26.16/hr. to $36.62/hr. (Range D), with an anticipated starting salary of $28.85/hr. depending on qualifications, with a full range of benefits offered. Comprehensive benefits package includes health, dental, and vision insurance, life/AD&D coverage, participation in the Illinois Municipal Retirement Fund (IMRF) pension plan, paid time off, a wellness incentive program, and tuition reimbursement.
Essential functions:

• Receive, log, review, and process FOIA requests; compile responsive records; apply statutory exemptions; prepare redactions; and issue timely responses in accordance with FOIA requirements.
• Review and redact documents, photographs, audio/video files, and other sensitive materials in accordance with legal and confidentiality standards.
• Scan, index, and file documents and case materials within the Department’s records management system.
• Receive, classify, store, track, and dispose of physical and digital evidence while maintaining strict chain-of-custody protocols.
• Determine appropriate evidence disposition based on case status, statutory requirements, and Department procedures, coordinate evidence destruction and transfers with courts, laboratories, and law enforcement partners.
• Respond to inquiries from attorneys, government agencies, the public, and internal staff regarding FOIA requests and property release procedures.
• Provide general clerical and administrative support to Police Department personnel as needed.