Posted 4 weeks ago

Front Desk Administrative Assistant

Company: Weaver Consultants Group
Category: Office and Administration

 Naperville

Type: Full Time

Weavers Consultants Group is seeking a Front Desk Administrative Assistant to join their team. The Administrative Assistant will be the first impression for all incoming calls and visitors and support all Practice groups, Principals, and Professional staff. Responsibilities:

  • Data entry of time card records, expense reports and accounts payable.
  • Enter Accounts Payable invoices. Maintain Subcontracts and Certificates of Insurance.
  • Compile, print, bind, and ship reports in a timely manner.
  • Answer all incoming calls on a multi-line phone system with a pleasant voice and efficiently transfer calls to the appropriate party.
  • Sort and deliver all incoming mail to the appropriate party on a daily basis.
  • Receive all incoming packages and deliver to the appropriate party on a daily basis.
  • Manage all outgoing mail and packages to be ready for pick up by end of business day.
  • Prepare, sort, lift and carry archive boxes (up to 50 pounds).
  • Assist the Senior Office Administrator with other general office duties as needed.