Posted 5 days ago

People and Culture Coordinator

Company: The Morton Arboretum
Category: Professional Services


Type: Full Time

The Morton Arboretum is seeking a People and Culture Coordinator who will provide broad administrative support to the People and Culture department. Coordinate processes for all incoming employees and maintain departmental records. Coordinate employee events and recognition to promote positive employee relations and foster employee engagement.
Essential Functions:

  • Provide general assistance and support to the People and Culture department, which includes meeting logistics and scheduling, data entry, job posting, distributing and collecting documentation, and maintaining office supplies. Track, draft, proofread, and/or process routine outgoing correspondence.
  • Maintain personnel and applicant records and departmental document retention. Maintain staff lists, photo directories, and related records, and the People and Culture pages of the Arboretum’s intranet, Rooted.
  • Coordinate new employee materials for all new and returning staff, which includes coordinating all necessary pieces prior to first day arrival, such as routing offer letters, coordinating pre-employment testing and screening, collecting documents, and ensuring all new employee post-hire requirements are completed. Process employee IDs.
  • Maintain the schedule of the vice president, making appointments and coordinating arrangements for an active calendar of meetings and events. Proactively resolve scheduling conflicts. Prompt and support the vice president in preparation for and in follow-up to engagements and commitments and manage essential communications with internal and external contacts. Provide support in preparation for quarterly board committee meetings.
  • Provide assistance in the coordination and execution of department activities, quarterly orientations, and employee social activities, which promote positive employee relations. Process and distribute monthly employee birthday and related cards.
  • Coordinate recognition programs that include service recognition, the Champion of Trees program, and other programs that support a positive work culture.
  • Maintain and monitor monthly department expenses. Assist in the compilation of the annual budget by gathering and analyzing data for various accounts. Prepare departmental expense reports.
  • Coordinate processes related to employees separating from the Arboretum.
  • Serve as the primary person entering and maintaining data in the various HR databases, which includes the HCM, as well as other applications. Assist employees with questions and troubleshooting related to the human capital management (HCM) and applicant tracking software (ATS) systems.
  • Demonstrate alignment with the Arboretum’s employee core values to be inclusive, take ownership, work together, keep learning, and make the Arboretum exceptional.