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Posted 2 weeks ago
Sponsored Programs Coordinator
Company: American Academy of Pediatrics
Category:
Accounting/Finance, Administrative Support
Itasca
Type: Full Time
American Academy of Pediatrics has a Sponsored Programs Coordinator position open. This position will provide accounting and administrative support for sponsored programs activities.
Set up and maintain sponsored programs accounts with effective start and end dates and assign access rights within the financial systems and collaboration sites; deactivate expired accounts.
Enter sponsored program account budgets and update for amendments.
Ensure procurement and subrecipient contracts have the required attachments and approvals, and supporting documentation is saved to the collaboration site; encumber/unencumber related transactions.
Serve as team lead of grant collaboration and intranet sites, ensuring resources, training materials, and forms are kept current and expired Request for Proposal documents are removed.
Assist Sponsored Programs team in preparing budgets, proposals, and other documents required for timely submission of application packages and other reports.
Prepare monthly AR invoices, process cost transfers and other journal entries.
Support the month and year-end close processes by running reports needed for account reconciliations.
Coordinate the annual Subrecipient Monitoring process; update the questionnaire, send requests and follow-up with subrecipients to ensure questionnaires and current audit reports are returned.
Ensure grant files on the collaboration site are complete and comply with funder and AAP record retention requirements.
Provide backup for the Sponsored Programs Specialists; review contracts and sponsored programs accounts payable for accurate coding and appropriate level of approval.
Maintain a master schedule of upcoming deadlines for proposals, progress and financial reports, prior approval requests, budget revisions, and other required filings.
Provide administrative and project support to Senior Director and Sponsored Programs team with special projects.
Foster collaborative working relationships with program staff. Ensure a high degree of customer focus and satisfaction, and maintain a collaborative, positive team spirit that encourages cooperation and communication between key service units and staff.
Provide backup for the Finance Executive Assistant and the contract approval process.
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Peek Inside: At this location, we offer our customers a wide range of manufacturing capabilities, from CNC machining all the way to complete product assembly and fulfillment.
Fun fact about our company: a robot works right alongside our machinists to produce parts with quality and efficiency!
You would like to work at our company if
you are interested in the wide range of evolving technologies, processes and creativity that go into the world of modern manufacturing.
In the next year, we expect to hire CNC machinists
To get that job, you typically need a high school diploma and vocational or technical training in machining. We offer additional on-the-job training once a new machinist with the foundational skills and experience joins the team so they can continue to master their craft.
Our best machinists have: a passion about the art and science that goes into taking a raw piece of metal or plastic and forming it into a high-precision design.
CNC Machinists From this position, you could grow into
Master Machinist
Machining Business Manager
Owner of your own machining business
In the next year, we expect to hire Assembly Operators
To get that job, you typically need a high school diploma, a mechanical aptitude and a willingness to learn and closely follow processes and work instructions.
Our best assembly operators are eager learners and pay attention to details. They enjoy working on different types of mechanical work every day.
Assembly Operators From this position, you could grow into
lead operator
supervisor
manufacturing manager
FEATURED ORGANIZATION:
Company Name: The Jel Sert Company
DuPage Location: West Chicago, IL
Total number of employees in DuPage: 900 during peak season
Peek Inside
The Jel Sert Company is a leading manufacturer of food and beverage products. For the past 20 years, our team has been dedicated to establishing an exemplary manufacturing infrastructure that supports the needs of some of the world’s largest Consumer Packaged Goods and pharmaceutical companies.
Jel Sert is committed to providing employees with development opportunities as we are invested in their long term success and advancement within the organization. An individual development plan assists employees in career and personal development and allows employees to reach short and long term career goals.
You would like to work at our company because
We are committed to attracting the best talent and developing our employees to exceed their potential. Our employees take pride in their work and are always looking for ways to contribute their ideas, skills, experience, and passion. We reward and value creativity, professionalism, teamwork, honesty, and longevity.
In the next year, we expect to hire 2-3 technicians
To get this job, you typically need a Minimum of 3 years’ experience working with electrical, hydraulics, programming, and mechanical PLCs is required.
We pay $2.00 per hour shift differential for all time worked on 3rd shift. *Rate of pay depends on one’s experience, education, and skills.
Our best technicians have: Strong mechanical and electrical skills Additionally, someone that takes pride in their work, is honest, creative in their ideas, and works as a professional in a team environment.
All Technicians are sent to College of DuPage for classes. Technicians are scheduled for a series of six mechanical and six electrical classes. Classes are during work hours, so Technicians are paid for their time in class. We adjust their hours to spend half their shift on the floor and the balance in the class. Jel Sert pays for this training which includes classroom and lab work. All Technicians are involved in this training despite their experience level.
TECHNICIAN
From this position, you could grow into
