JOBS

The Village is accepting applications for the Administrative Assistant II position in the Fire Department. The role performs administrative and customer service duties under minimal supervision, which include data entry and accounting. Additionally, the person in this role will maintain files, inventories, supplies, equipment, and records. The ideal candidate will demonstrate the ability to build and maintain effective working relationships, work independently, prioritize tasks, meet deadlines, manage confidential information with discretion, and communicate clearly and professionally both verbally and in writing.
Salary range for the exempt position is $56,422 – $77,580, with a maximum starting salary of $67,706, depending on qualifications. The Village provides an excellent benefits package, including health, dental, vision, and life insurance, as well as participation in the Illinois Municipal Retirement Fund (IMRF). Review the Benefits Summary for additional details.
Responsibilities:

• Maintains personnel files and records.
• Prepares payroll.
• Provides administrative support to the Fire Chiefs and other management staff, including registrations, coordination of various public programs, and community tours.
• Answers, assists with, and directs inquiries via phone or email.
• Prepares and organizes school programs performed by the Fire Department.
• Compiles monthly statistical reports.
• Serves as FOIA Officer and Notary Public for the department.
• Performs accounts payable (AP) and accounts receivable (AR) duties; manages purchase orders (POs) and serves as the billing point of contact for outside vendors; performs other customer service support functions.
• Interacts with other Village Departments.