Job Archives

Posted 3 days ago

HIRING 911 DISPATCHERS!

Company: Du-Comm
Category: Telecommunications

 Wheaton

Type: Full Time

Posted 3 days ago

911 Telecommunicator

Company: Du-Comm
Category: Telecommunications

 Wheaton

Type: Full Time

Du-Comm is seeking Telecommunicators to join their team to make a difference in the DuPage County community. The Telecommunicator job duties include answering 9-1-1 telephones, transmitting vital information to emergency personnel via the radio, relaying information via the Computer-Aided Dispatch terminal, monitoring fire/burglar alarms, and answering administrative lines serving the police/fire personnel. Telecommunicators have a starting salary of $54,683 with an increase to $57,990 after successfully completing 6-9 months of training. The current union contract pay scale allows for a top salary of $87,027 after eight years of service if you are a cross trained Telecommunicator. They offer a nice benefits package. Click HERE for full details about the position.

Posted 3 days ago

IT Positions to be Filled

Company: Sentinel Technologies
Category: IT

 Downers Grove, Remotely

Type: Full Time
Posted 3 days ago

Administrative Secretary-Fire Department

Company: Village of Hinsdale
Category: Office & Administration

 Hinsdale

Type: Part Time

Village of Hinsdale has an Administrative Secretary position open for the their Fire Department. This position will perform administrative and analytical support services for the Fire Department. Some essential functions are the following below. Click on Apply Now for full details about the position.

  • Answers, screens and routes callers. Assists customers/visitors. Answers questions and provides relevant information. Refers complaints and inquiries to
    appropriate personnel. May receive calls for emergencies on the main phone line that require information to be obtained and then direct the information to the personnel on duty, including when the personnel are out of the station.
  • Creates a variety of administrative, and statistical material and correspondence by performing data or information gathering, computing necessary calculations, and drafts and preparing special reports or statistical analysis on such items as fire calls, fire alarm, EMCS calls, simultaneous calls, inspections and plan review.
  • Prepares payroll reports for entire Department including timesheets for Village pay period and FLSA work period. Tracks overtime, vacation time, in lieu of
    holiday time, sick time, personal time, swap time, and compensatory time. Maintains overtime breakdown reports. Analyzes payroll reports for trends and
    makes recommendations.
  • Prepares accounts receivable information including preparing invoices for tollway ambulance and fire calls, sends information to Finance for false alarms, and processes information from EMS reports for ambulance billing.
  • Prepares accounts payable. Facilitates invoices.
  • Assists with the preparation of the Fire Department budget and 5-year capital plan. Tracks budget expenditures. Performs budget trend analysis and monitors year to date expenditures.
  • Maintains accurate filing systems, databases and spreadsheets.
  • Arranges meetings and conferences, schedules appointments, and completes travel and conference arrangements. Assists with registering members for
    classes.
  • Posts on the Fire department’s Facebook page to provide information and engage the public in department events.
  • Orders office supplies and equipment, coordinates repair services and maintains contracted service accounts.
Posted 3 days ago

Village Clerk

Company: Village of Hinsdale
Category: Office & Administration

 Hinsdale

Type: Full Time

Village of Hinsdale has a Village Clerk position open they need to fill. This position will perform administrative and professional work for the Village. Will compensate a highly qualified candidate with a very competitive, attractive starting salary. Below lists some responsibilities of the position. For full details, click on Apply Now.

  • Attends all regular and special meetings of the Village Board, including Committee of the Whole and closed sessions, provide follow-up on Board actions, and prepare minutes of all proceedings.
  • Attends all meetings of the Zoning Board of Appeals, writes minutes of Board proceedings, and provides all administrative processing of applications, including legal notices, and record keeping for all cases.
  • Prepares, coordinates and posts to the Village website all Village Board, Commission and Committee meeting agendas, packets and minutes.
  • Acts as custodian of the Village seal and shall sign and affix the Village seal to all ordinances and resolutions passed by the Village Board. Executes and signs all ordinances and resolutions, and other documents when so requested. Publishes, records, and copies all ordinances and resolutions as required by the statutes of Illinois and the ordinances of the Village. Keeps records of all ordinances adopted in numerical order and keeps an index of the same.
  • Signs and attests to all official actions. Administers Oaths of Office to Board and Commission members, as well as new Police and Fire personnel.
  • Prepares all public notifications as required by law. Sets annual meeting calendar for all Village Boards and Commissions, and maintains the Village website meeting calendar to ensure compliance with the Open Meetings Act.
  • Maintains the official Village Code: updating with new ordinances; distributes updates as approved. Coordinates codification and printing as needed.
  • Provides customer service to inquiries including voter registry, block parties, Freedom of Information requests, meeting process, and liquor licensing.
  • Prepares and forwards the distribution list to DuPage County, Cook County and Secretary of State for the filing of Statement of Economic Interests.
  • Serves as Local Election Official. Publishes notices for filing, accepts petitions, and certifies ballot to the DuPage and Cook County Clerks. Coordinates early voting at Village Hall, and serves as a voter registrar.
Posted 3 days ago

Event Planning and Sales Coordinator

Company: Village of Glen Ellyn
Category: Planning, Sales

 Glen Ellyn

Type: Full Time

The Village of Glen Ellyn seeks an Event Planner and Sales Coordinator to join their team. The job duties of the Event Planning and Sales Coordinator include, but are not limited to, developing, coordinating, and maintaining a highly reputable and sought-after banquet business for Reserve 22. This position will establish and coordinate a team of personnel dedicated to providing the highest level of service in the industry. In addition, this position will develop and build beneficial, professional relationships with local community groups, businesses, and organizations known for providing timely, reliable service, and eager to meet the needs of our guests. Participate principally in developing and implementing a marketing and promotional plan which effectively increases revenues on a consistent basis. Coordinate and execute timely, accurate analysis reports for each event, as required. Responsibilities:

  • Maximize the bookings of all events, banquets, and meetings, assuring the most efficient use of available facilities.
  • Maximize profitability of each event by effectively coordinating labor, managing related costs, and maintaining pricing strategies.
  • Ensure outstanding service is provided for each event by creating a knowledgeable team of event staff, fully aware of every service and function detail and capable of effectively resolving problems as they arise.
  • Monitor and maintain high levels of safety for guests and staff. This includes standards for cleanliness, sanitation, and the organization of both guest and work areas.
  • Maintain a complete knowledge of all manual system procedures, arrivals/departures, scheduled activities, and maintenance.
  • Ensure the timely and outstanding presentation of each event, including room sets, cleanliness, and condition of all related equipment and fixtures.
  • Provide a complete recap of each event including guest count, revenues, expenses, and issues or notes.
  • Coordinate the professional, reliable, and timely presentation and delivery of quality product for all events by capable staff, knowledgeable of all details of the event.
  • Assist in developing a marketing and promotional plan aimed at maximizing exposure to targeted groups including printed materials, social media, trade shows, and in-house.
Posted 3 days ago

Bookkeeper

Company: Drapery Connection
Category: Accounting & Finance

 Downers Grove

Type: Full Time

Drapery Connection is looking for a full time Bookkeeper for one of their divisions who is highly organized and responsible. Responsibilities are the following:

  • Process customer jobs and billing
  • Verifying designer contracts are completed correctly
  • Close out completed jobs
  • Assist with the facilitation of customer payments
  • Research, track accounting or documentation problems and discrepancies
  • Produce reports
  • Assists operating departments as directed
  • Ability to recognize and highlight areas of concern to management
Posted 4 days ago

Assistant Office Manager/Associate Team Leader

Company: H&R Block
Category: Customer Service, Office & Administration

 Downers Grove, Lisle, Naperville, Wheaton

Type: Full Time

H&R Block has several Assistant Office Manager positions open. As an Assistant Office Manager/Associate Team Leader, you will support a retail office during tax season to consistently exceed client expectations and provide daily operations direction for the tax office. You will begin working a flexible part-time schedule in early December as you ramp up for the busy tax season and transition to a full-time schedule from January through April.

  • Support the Multi-Unit Team Leader, serving as onsite point of contact for tax office associates and clients, ensuring quality and consistent execution that will allow us to promote the value of H&R Block.
  • Execute and hold all tax office associates accountable to Standard Operating Procedures (SOP) execution and client service experience, with escalation to the Multi-Unit Team Leader and District General Manager as necessary.
  • Serve as point of contact for onsite escalated client service concerns.
  • Ensure clients are scheduled properly and conflicts are resolved, with escalation to the Multi-Unit Team Leader and District General Manager as necessary.
  • Lead the office from the front desk, providing phone coverage and engaging with clients to deliver an outstanding experience.
  • Lead daily activities to ensure that all tax office associates are scheduled, and work is completed according to deadlines, with attention to quality standards, priorities and overall goals.
  • Lead daily huddles and communicate essential information to office associates.
Posted 4 days ago

Senior Director of Programs

Company: World Relief
Category: Management, Nonprofit

 Chicago

Type: Full Time

World Relief seeks a Senior Director of Programs to join their team. This role will provide strategic leadership for the immigrant & refugee service programs at World Relief Chicagoland. This position is responsible for championing an integrated and holistic service model that effectively engages community partners toward participants’ long-term goals & thriving. Essential functions:  

  • Provide leadership & directional oversight to World Relief’s immigrant & refugee programs in the Chicagoland region, including: immigration legal services, education, initial resettlement, family case management, children & youth, employment, counseling.
  • Facilitate annual strategic & program planning, ensuring alignment in goals and strategy across teams that meet missional needs & opportunities.
  • Work with program leaders to determine staffing levels to meet program objectives, and monitor implementation of program plans.
  • Proactively lead integration of community engagement with program design and implementation, with a vision of bringing people together in relationship and building more just and welcoming communities.
  • Ensure strong collaboration across teams and locations, creating both cohesion & alignment in service delivery, and ensuring local contextualization of strategy.
  • Support and coach program directors to effectively lead their teams, reach program goals, and collaborate effectively with other teams; work alongside leaders to strengthen succession planning and career development opportunities.
  • Provide accountability toward goals and commitments the organization has made to donors and participants.
  • Work closely with grants management team & fundraising team to align funding pursuit with program strategy, ensure achievement of grant outcomes, and troubleshoot problems as they arise.
  • Utilize monitoring & evaluation support to evaluate programming for effectiveness, efficiency and accessibility.
  • Ensure the provision of staff development opportunities aimed at increasing the knowledge and skill levels of direct services staff; align these with regional goals and coordinate with program leadership to implement.
  • Ensure that immigrant and refugee communities are provided a voice into the development and implementation of programs.
  • Oversee the annual budget planning for all programs, and work alongside finance team and all program leadership to ensure appropriate income/expense plans and ongoing monitoring of spending.
  • Represent WR and its programs with state & local stakeholders, and proactively collaborate with partners in program planning & service delivery.
  • Serve as the primary liaison with WR’s national Program Director.
Posted 4 days ago

Director of Grants Management

Company: World Relief
Category: Management, Nonprofit

 Aurora, Carol Stream, Chicago

Type: Full Time

World Relief has a Director of Grants Management position that needs to be filled. This role is responsible for leading a team that supports programs & community engagement through the grants management, data management, and monitoring & evaluation functions at World Relief Chicagoland. This role will guide the pursuit of new funding opportunities that align with strategy, oversee & support grants management, and ensure data is regularly evaluated to shape program design and delivery. Essential functions:  

  • Oversee the grants management & program excellence team, a new team structure which supports all programs and community engagement strategies through:
    • Public and private grant acquisition and management
    • Data analysis
    • Monitoring & evaluation
    • Aligning funding partnerships with organization strategy
  • Provide support and coaching to team members, assign portfolios and projects, and monitor workflow and capacity.
  • Ensure the ongoing growth, integration, and revision of client/constituent management systems, and that the data being measured through systems is necessary, timely, and regularly reviewed.
  • Implement and maintain a grants management process and plan that provides clarity about: Lead & supporting grants management staff; reporting dates & responsibility, use of funds, desired outcomes, renewal date.
  • Strengthen the organization’s public and private grant writing capability including: staff training and coaching, planning for future needs, workflow review & revision.
  • Work closely with WR’s national office on the launch of a monitoring & evaluation function to strengthen data collection, analysis, and interpretation efforts.
  • Stay abreast of trends in the funding, monitoring & evaluation, and grants management fields, and share learnings broadly with organization’s planning team.
  • Work closely with Sr Director of Programs and other leadership to build strategic plans & ensure planning decisions are informed by data.
  • Assist team & other staff with grant writing and review, as needed.
  • Serve as a primary point of contact for a specific portfolio of funders.
  • Maintain regular communication cadences with program and community engagement leadership to ensure strong flow of information, adapt to changing needs/ priorities, and inform management decisions.
Posted 4 days ago

Employment Services Manager

Company: World Relief
Category: Social Work

 Aurora, Carol Stream, Chicago

Type: Full Time

World Relief Chicago Employment works with adult refugees and immigrants to secure full-time employment and provides job skills development, training, and resources to empower families to move towards financial stability. In addition to providing direct services to refugees and immigrants seeking employment, this position is responsible for the oversight of the Employment team to ensure quality programming, service delivery, and compliance with agency, community, and grant standards. This includes staff and intern supervision, grant management, program implementation, interdepartmental collaboration, volunteer integration, and service coordination. Essential functions:  

  • Provide employment counseling to clients that may include individual meetings, informing about job prospects, following up on job leads, and reviewing available career pathway opportunities.
  • Provide direct assistance with resumes, applications, interviews, job offer paperwork, and ongoing mediation with employers.
  • Manage all employment programming to ensure staff are able to secure full-time employment and offer transportation solutions for refugees within their first five years in the United States.
  • Guide staff in brainstorming strategic employment and transportation solutions for new and recently arrived refugees.
  • Hire, train, supervise, coach, and evaluate employment services staff.
  • Develop and maintain systems, policies, and procedures for the Employment Team, within the framework of World Relief Chicagoland systems and policies.
  • Provide personal and professional development opportunities and support to program staff to ensure staff are able to utilize individual strengths.
  • Provide ongoing feedback to staff and conduct mid-year and annual performance appraisals.
  • Develop projections for all program grants and ensure these are met on a monthly, quarterly and annual basis.
  • Draft overall program budget annually and manage program budget, reviewing it on at least a monthly basis, to ensure expenses do not exceed budgeted allotments.
  • Participate in grant writing for renewal grants and grant acquisition activities for new opportunities when appropriate to the scope of Employment Services.
  • Complete and submit reports and statistics to grantors and WR leadership on a monthly, quarterly, semi-annual, and/or annual basis.
  • Perform monthly quality control tasks of program data to ensure accurate reporting to grantors.
  • Regularly review case documentation and case files to ensure grant compliance and appropriate and timely service delivery.
  • Participate in all program monitoring and/or audits conducted by state and federal grantors and the World Relief Home Office.
Posted 4 days ago

Spanish/English Immigrant Case Worker (Temporary)

Company: World Relief
Category: Social Work

 Chicago

Type: Temporary

World Relief seeks a Bilingual (Spanish) Immigrant Case Worker. This position will provide case management and coordination services to immigrant families, including accessing social services and medical providers, ongoing cultural adjustment support, orientations, referrals to service providers, and mediation services. The Immigrant Case Worker will work closely with community organizations, churches, and service providers to promote community integration. Role and responsibilities are the following below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Conduct comprehensive assessments with immigrant families to assess needs and barriers, and to facilitate connections to appropriate services for meeting identified needs.
  • Ensure that eligible immigrants are enrolled in public aid benefits, receive needed medical attention, obtain clothing & material items, are able to access English classes, and are connected to appropriate legal service providers.
  • Provide education/orientation to families regarding their new surroundings in the city of Chicago.
  • Assist immigrants in scheduling and attending appointments with social service and medical providers, at times providing transportation.
  • Provide mediation services between immigrants and outside entities (i.e., neighbors, landlords, volunteers, service providers, etc.)
  • Maintain timely and accurate client files, case notes, and reporting records.
  • Manage details and arrangements necessary for newly arrived immigrant cases to ensure proper service provision.
  • Actively participate in department meetings and program trainings.
  • Collaborate with volunteers and Volunteer Services staff to support the work of volunteers engaging with clients to meet the goals of the client’s service plan.
Posted 4 days ago

Accounts Receivable Clerk

Company: Norix Group
Category: Accounting & Finance

 West Chicago

Type: Full Time

Norix has an Accounts Receivable Clerk position open. This position will support accounting functions by working on the receiving side of the company’s finances. As the Accounts Receivable Clerk, you will process and monitor incoming payments and secure revenue by verifying and posting receipts. Duties/Responsibilities:

  • Monitor accounts and incoming payments.
  • Process invoices according to company procedure; email invoices daily to customers.
  • Verify discrepancies.
  • Prepare weekly accounts receivable aging report with collection status of past due invoices.
  • Respond to and resolve customer’s billing issues and questions.
  • Process bank deposits via Remote deposit.
  • Call customers to notify of past due accounts, maintain records of calls and follow up on calls as necessary.
  • Enter credit memos as necessary.
  • Review D&B reports for customers requesting payment terms.
  • Reconcile the Accounts Receivable ledger.
  • Make sure that all payments are properly posted in a timely manner.
  • Maintain open and closed receivable files.
  • Process Purchase Orders & Receipts for non-inventory purchases (ie: printing, packaging, supplies).
  • Assist Accounting Manager with month end close tasks as needed.
Posted 4 days ago

OPEN POSITIONS

Company: CityGate Hospitality
Category: Culinary, Customer Service, Food Service, Hotel & Hospitality, Housekeeping, Management, Office & Administration, Personal Care

 Naperville

Type: Full Time, Part Time

Posted 4 days ago

Shift Supervisor

Company: CDS/Costco
Category: Retail

 Bloomingdale

Type: Part Time

As the preferred marketing provider to Costco, CDS Part Time Shift Supervisors introduce Costco members to the newest food or products and set the example for the demo team. As needed, you will assist management with operations. Shift Supervisors also enjoy a flexible part-time schedule. Open interviews every Thursday from 1pm-4pm, tell door person you are there for CDS.

  • Looking to make $15.
  • 18 years or older.
  • Customer service oriented with retail or food service experience.
  • Looking for a great entry level supervisor experience.
  • Looking for a flexible part-time schedule.
  • Available 2-3 days a week including 1 weekend day.
  • Comfortable interacting with customers and management in a friendly, enthusiastic, and outgoing manner.
  • Looking for rapid advancement opportunities.