Posted 2 weeks ago

Contract Payment Expediter

Company: Illinois State Toll Highway Authority (Illinois Tollway)
Category: Administration, Business, Finance, Project Management, Public Service

 Downers Grove

Type: Full Time

The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it’s I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers.
The Tollway is a user-fee system – no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.
Under the leadership of the Board of Directors and Executive Staff, the Tollway is committed to achieving the following goals: increase collaboration with regional transportation and planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility and sustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.

In support of this vision, The Contract Payment Expediter reports directly to the Contract Payment Expediter Supervisor and indirectly to the General Manager of Engineering or Deputy Chief of Program Implementation and shall work closely with Engineering, Compliance and Finance staff to determine deficiencies and delays during the review and approval process.

Essential Job Functions


The principal role of the Contract Payment Expediter is to expedite the review and payment of professional services invoices, contractor pay estimates, Intergovernmental Agreement invoices and support all activities related to the processing of payments. This includes, but is not limited to, the processing of Consultant Rate Forms, consultant budget reallocations, construction Authorization to Proceed requests, and Change Orders/Extra Work Orders. The incumbent shall ensure that all supporting documentation and billing requirements are met, and all unresolved billings issues are handled in a timely manner to avoid delays in payments to consultants, contractors and outside agencies.  The Contract Expeditor’s responsibilities include:


  1. Performing a detailed review of consultant reallocation and transfer requests.
  2. Documenting any payment issues and monitoring their resolution via the Web-Based Program Management Software.
  3. Performing accurate and timely review of Consultant Rate Forms.
  4. Keeping detailed tracking records of payment documents.
  5. Ensuring timely processing of consultant invoices and contractor pay estimates.
  6. Entering construction contract pay items, monitoring and updating contractor pay estimates in the Microsoft Access Database (CentralSys).
  7. Entering and monitoring construction change orders and extra work orders within the Illinois e- procurement system (BidBuy).
  8. Following up with consultants, subconsultants, contractors, project managers and other departments to ensure timely processing of all items specified herein.
  9. Keeping staff and managers abreast of progress and delays in a timely manner.
  10. Performing other related duties as assigned.






Education (Required)

  • High School Graduate or equivalent GED. 

Skills and Experience (Required)

  • A minimum of two years of work experience as a consultant or contract payment expeditor or experience in a related field performing similar work. 
  • Must have excellent written, verbal and organizational skills. 
  • Must be proficient in Microsoft Word, Excel and have experience with Microsoft Access. 
  • Strong organizational skills and interpersonal/teamwork skills.
  • The ability to prioritize multiple tasks to obtain the required documents and approvals.



The Illinois Tollway is committed to creating a diverse environment and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin or ancestry, disability, unfavorable discharge from military services, age, order of protection status, military status, sex or sexual orientation.