JOBS

DuPage Foundation has a Finance and Programs Coordinator position open. The Finance & Programs Coordinator plays a central role in supporting the Foundation’s core operations, including gift processing, grantmaking, and internal coordination. The position provides high-quality administrative and operational support to both the Finance and Programs teams, helping ensure accuracy, timeliness, and an excellent experience for Foundation constituents and community partners. The ideal candidate is highly organized, detail-oriented, and dependable, with strong interpersonal and communication skills, and knowledgeable with spreadsheets and data management. Salary range for this position is $50,000 – $55,000. Benefits include Group Medical Insurance (vision and dental insurance also offered); HSA; Paid Time Off / Sick Leave / Holidays; and 403 (b) Workplace Savings Plan.
Responsibilities:

• Administrative and Organizational Support
  • Coordinate scheduling, meeting logistics, and administrative support for the Vice President for Finance and Vice President for Programs, including the filing of action reports, document management, scanning, and filing.
  • Prepare agendas, materials, and take minutes for Finance and Program committee meetings.
  • Maintain and track annual compliance items, including conflict of interest forms and related documentation for staff and volunteers.
  • Maintain accurate and organized digital and physical records across the Finance and Programs departments, and the organization.
  • Enter and manage data within the Foundation’s database and other systems.
  • Serve as backup for reception and main phone line coverage as needed.
  • Assist with internal meetings and events, including room setup and coordination.
  • Act as a notary public (or obtain licensure upon hire).
  • Support cross-functional projects and organizational initiatives as assigned.
• Finance Team Support
  • Scan inbound gifts and coordinate donor-initiated fundraising donation processes with a high degree of accuracy and timeliness.
  • Prepare and mail weekly grant and accounts payable checks and acknowledgement letters.
  • Maintain electronic records by scanning supporting documentation to transactions in the database.
  • Provide support for the annual audit process including the preparation of documentation and coordination with the auditors.
  • Assist with annual signatory updates and related financial documentation processes.
  • Provide backup support for gift entry, accounts payable, and mail processing.
• Programs Team Support
  • Support the processing and tracking of donor-advised and discretionary grants.
  • Maintain accurate grant records, including agreements and other related documentation.
  • Conduct research and due diligence related to the grantmaking process.
  • Provide proofreading and administrative support for program-related communications and publications (e.g., Arts DuPage materials).
  • Serve as the point of contact for select program logistics, including event preparation and coordination (e.g., Bright & Early Parent Advocate trainings).
  • Provide backup support for the weekly grant process and other key Programs functions.