Parts Purchasing Administrator
Company: TransChicago Truck Group
Category: Professional Services
Elmhurst
Type: Full Time
TransChicago Truck Group is searching for a Parts Administrator for their Purchasing team who will be responsible for sourcing and securing parts for their internal inventory utilizing all available channels. This person will expedite stock orders and transfer requests, communicate order status with internal teams, and identify cross-references and substitutions when needed. They will also ensure accurate data updates in the DMS to support real-time inventory visibility and efficient parts operations. Pay is $22-25/hr. Hourly rate will be determined based on experience, competencies, certifications and education. Benefits: Medical Insurance; Vision Insurance; Dental Insurance; Life and AD&D Insurance; Disability Insurance; Flexible Spending Account (FSA); 401(k) with company match; Paid Time Off (PTO); Paid Sick Time; Paid Holidays; and additional voluntary benefits.
Responsibilities:
- Process stock parts orders for warehouses at all locations, based on sales metrics, stock levels, and available manufacturer & industry data (e.g., RIMpro).
- Create Stock transfers from Warehouse to branches as needed, based on available metrics, stock levels, and available data.
- Generate, review, and submit daily stock and customer orders per schedule and communicate with branches on issues, ETA, additional charges, etc.
- Review all stock backorders, revising as necessary – Communicate with vendor cancelations/ship dates/ETAs.
- Review/approve orders in manufacturer inventory and ordering system (RIMpro).
- Assist with yearly Physical Inventory Process.
- Communicate internally on order status updates through request and tracking systems.
- Provide back-up to Inventory team as needed.
- Balance Freightliner invoices and communicate discrepancies to branch managers.
- Monitor and verify validity of any POs in Procede (ERP/DMS system) with purchase lines that can be posted per vendor website/tracking/status/adjustments.
- Verify accurate pricing/pack QTYs/ship addresses when placing orders and editing info in ERP/DMS system as appropriate.
- Monitor and respond to Parts Admin inbox.
