Posted 2 weeks ago
Police FOIA Clerk
Company: City of Elmhurst
Category: Professional Services
Elmhurst
Type: Part Time
The City of Elmhurst is hiring for a Police FOIA Clerk. The position provides a variety of office support services related to the review, redaction, preparation and release of records in accordance with the legal requirements of the Illinois Freedom of Information Act. The role requires collaboration with staff, legal counsel, records personnel, and external stakeholders. Pay is $25.48-$38.22/hr. You will work 29 hours per week. Benefits: Includes tuition reimbursement, part-time paid time off, and participation in the Illinois Municipal Retirement Fund (IMRF).
Essential functions:
Essential functions:
- Receives, logs, tracks, and acknowledges public records requests submitted under applicable federal, state, and local public records laws. Ensures timely processing in accordance with statutory deadlines.
- Coordinates with department divisions and personnel to identify, locate, and retrieve responsive records, including reports, body-worn camera footage, audio recordings, photographs, digital files, and other documents.
- Reviews records for applicable exemptions under public records laws, criminal justice confidentiality statutes, privacy protections, and departmental policy. Applies appropriate redactions to protect sensitive, confidential, or legally exempt information.
- Maintains up-to-date knowledge of federal and state public records statutes, case law, and regulatory guidance. Ensures departmental compliance with disclosure requirements and retention schedules.
- Enters, edits and retrieves data and prepares periodic or special reports, using a computer system.
- Scans documents into appropriate databases.
- Responds to customer service requests in person at the police station, via telephone and through email; provides information regarding City or departmental activities and functions that may require the explanation of rules, policies and/or procedures.
- Receives, balances and deposits monies.
- Reviews and responds to requests using specialized software.
- Performs expungements of various police records.
- Establishes and maintains office files; research and compiles information from such files; purges files as required.
- May train and direct the work of temporary staff for special projects or programs.
- Contributes to the efficiency and effectiveness of the unit’s service to its customers by offering suggestions and directing or participating as an active member of a work team.
- Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
- Completes other duties as assigned.
- Regular and reliable attendance is an essential function of this position.
