JOBS

Midwestern University seeks and Administrative Assistant for the Dental Medicine department. The Senior Administrative Assistant reports directly to the Associate Dean, Preclinical Education and is responsible for providing clerical, administrative, and project support to the Office of the Associate Dean, Preclinical Education for the College of Dental Medicine-Illinois (CDMI). The incumbent maintains a current knowledge of CDMI’s policies, processes, and procedures to ensure efficiency in the Program.
Pay starts at $23.31 an hour. They offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. They offer flexible spending accounts including healthcare reimbursement and child/dependent care account; paid holidays, sick/flex days, personal days and vacation days; 403(b) retirement plan, tuition reimbursement, childcare subsidy reimbursement program, identity theft protection and an employee assistance program; and a wellness facility on-site with a fully equipped fitness facility.
Some responsibilities are the following:

• Greets and screens incoming visitors in a professional manner, managing the needs of the visitor and, where indicated, promptly notifying the appropriate person of their arrival.
• Efficiently and accurately coordinates, updates, and maintains calendar of events, schedules, appointments, and meetings for the faculty and the students’ quarterly and annual activities, rotations, and assignment calendars as required.
• Prepares a variety of technical, statistical, financial, and narrative reports, letters, memoranda, and other written correspondence and materials.
• Organizes and assists in planning of College of Dental Medicine-related events.
• Answers multi-line telephone system, takes accurate messages, and transfers telephone calls to the appropriate person in an efficient manner.
• Receives, sorts, and distributes incoming mail and prepares outgoing mail in a timely manner.
• Develops and applies logic and common sense in relation to faculty, staff, student doctors and external interactions within the Associate Deans’ Office.
• Operates standard office equipment to include multi-line telephone system, facsimile machine, computer, printer and scanner, and photocopy machine.
• Performs routine and complex administrative functions including word processing correspondence, memos, filing, calendars, and reports using OneDrive cloud, Microsoft Office apps (Outlook, Word, Excel, PowerPoint, Teams, etc.), and Nitro Pro.
• Provides full support in use of Canvas platform, Reposndus and Midwestern University Testing Center application to set up courses and modules, creates quizzes and tests, enters grading, and provides reports.