Posted 1 week ago

Administrative Assistant

Company: City of Naperville
Category: Office and Administration


Type: Full Time
The City of Naperville’s Water & Wastewater Utility currently seeks a self-motivated Administrative Assistant to be a vital team member in providing customer service to the public, supporting the Water Supply, Distribution & Collection division’s four section supervisors, and attending to the general administrative needs of the City’s Water Service Center. The selected incumbent will report to (and receive training and daily direction from) a senior administrative professional.
The Administrative Assistant provides support to the Water Supply, Distribution & Collection division by performing a variety of administrative & clerical tasks including data entry, creating reports, correspondence and other documentation, and researching data via department software, electronic or physical files, (or even internet research). The effective/efficient answering of the telephone to help customers and contractors is paramount, as is the ability/willingness to work independently or with a team for/on specific projects.
The incumbent works daily to create contracts/purchase orders, process invoices for payment, track account balances, and serves as backup for division pro-cards and as department liaison for uniforms billing. He/she is responsible for time-sensitive weekly, monthly and year end reports/process for PO’s and for contracts.