JOBS

Village of Downers Grove is accepting applications to fill an Administrative Assistant II position in the Fire Prevention Bureau of the Fire Department. The role performs secretarial and administrative functions with frequent public interaction under minimal supervision. It coordinates programs and administrative activities across multiple Fire Department divisions. The ideal candidate will demonstrate the ability to build and maintain effective working relationships, work independently, prioritize tasks, meet deadlines, manage confidential information with discretion, and communicate clearly and professionally both verbally and in writing.
The full salary range for the exempt position is $56,422 – $77,580, with a maximum starting salary of $67,706, depending on qualifications. The Village provides an excellent benefits package, including health, dental, vision, and life insurance, as well as participation in the Illinois Municipal Retirement Fund (IMRF). Review the Benefits Summary for additional details.
Responsibilities:

• Performs occupancy management duties, including coordination and scheduling of building inspections with Community Development, permits, updating and maintaining all related contact information, records, and fire systems.
• Provides administrative assistance for the Division Chief of the Fire Prevention Bureau.
• Performs some accounting and bookkeeping duties.
• Maintains files, inventories, supplies, equipment, and records.
• Manages all pre-plan programs for building inspections.
• Manages wireless fire alarm system.
• Coordinates and schedules Life Safety inspections and manages all related data and software.
• Performs duties related to lock boxes.
• Compiling monthly statistical reports.
• Assists the FOIA officer for the department, as needed.