Corporate Office Assistant
Company: TransChicago Truck Group
Category: Professional Services
Elmhurst
Type: Full Time
TransChicago Truck Group is looking for a Corporate Office Assistant who will provide support to their corporate teams in this newly created role. This role will play a critical role in ensuring key priorities, communications, and meetings are executed smoothly across the organization. The ideal candidate for this role must have a strong work ethic, be willing to work flexible hours when called upon. This is a great opportunity for someone who enjoys being creative and enjoy working within a small, entrepreneurial environment that is goal-oriented, purposeful, and client-driven. Compensation:$60,000-$80,000. Salary will be determined based on experience, competencies, certifications and education. Benefits: Medical Insurance; Vision Insurance; Dental Insurance; Life and AD&D Insurance; Disability Insurance; Flexible Spending Account (FSA); 401(k) with company match; Paid Time Off (PTO); Paid Sick Time; Paid Holidays; and additional voluntary benefits.
Essential Functions & Responsibilities:
- Provide day-to-day administrative and project support for the Corporate Team, ensuring proactive follow-through and clear communication with the team.
- Draft and format presentations, reports, and communications for leadership and cross-functional meetings.
- Prepare and submit expense reports on behalf of leadership team members.
- Arrange domestic and occasional international travel, including booking transportation and accommodations, building itineraries, and completing any other necessary preparation.
- Plan and set up in-person and virtual meetings (via Microsoft Teams or Zoom), including agendas, materials, note-taking, and action-item follow-up.
- Assist with planning and coordinating company-wide or high-priority customer events.
- Provide administrative support in coordinating recruiting activities such as new hire orientations or recruiting events.
- Maintain and distribute key pieces of business documentation, such as business licenses.
- Certificates of Insurance, annual dealer license plates, updated vehicle insurance cards, and more.
