JOBS

TransChicago Truck Group is looking for a Lease & Rental Fleet Coordinator who will support their Lease and Rental team within TransChicago Truck Group. This role supports fleet operations by coordinating customer billing, maintaining fleet documentation and overall fleet compliance. Compensation is  $20-$25/hr. Hourly rate will be determined based on experience, competencies, certifications and education. Benefits: Medical Insurance; Vision Insurance; Dental Insurance; Life and AD&D Insurance; Disability Insurance; Flexible Spending Account (FSA); 401(k) with company match; Paid Time Off (PTO); Paid Sick Time; Paid Holidays; and additional voluntary benefits.
Essential Functions & Responsibilities:

• Process monthly Lease bill and other invoices to ensure timely payment.
• Create and process purchase orders for outside vendors.
• Manage ELDs (electronic logging devices) for all assets by ordering units, maintaining updates, and processing invoices.
• Review toll and other violations and process against the proper accounts and units.
• Ensure compliance with insurance policies and procedures, including managing certifications of insurance for customers.
• Process credit card invoices on customer credit cards and reports information to the AR department.
• Review outstanding receivables and assist with collection efforts.
• Help with returns of rental and lease units with inspections and pictures.
• Assist with routine external audits.
• Send out new IFTA stickers/paperwork to all customers and keeps accurate record to process quarterly state IFTA fuel reports.
• Work with CFO to compile ACH pulls for customers; send out customer communications regarding invoices that will be processed.
• Manage yearly IRP sending to customers, updates log with plate numbers.
• Maintains fleet documentation pertaining to the department of transportation.
• Processes charge backs to customers for repairs.