JOBS

The City of Naperville’s Department of Public Works is currently seeking a Senior Administrative Assistant to respond to requests for information and inquiries from the public, City departments, and other agencies, and participate in the processing of procurement and assist with budget tracking and data collection. Among administrative support titles, a Senior Administrative Assistant distinguishes itself by exercising a moderate degree of creativity and latitude in accomplishing the majority of its assigned tasks, as opposed to performing generally routine or repetitive administrative tasks. The hiring range for this position is $29.9552 – $32.9507 per hour, commensurate with credentials and experience. Excellent benefits package includes medical, dental, and vision benefits, life insurance coverage, flexible spending account, deferred compensation, and participation in the Illinois Municipal Retirement Fund (IMRF).
Responsibilities:

• Prepares correspondence, memos, reports, lists, minutes, and other documents as directed.
• Schedules events and activities for division staff, including travel accommodations, training, and meetings.
• Answers and directs phone calls.  Responds to general inquiries.  Enters requests for service into the City’s service request software system.
• Processes invoices for payment and performs procurement card reporting.  Enters requisitions into Tyler Munis ERP.
• Enters, retrieves, and maintains electronic data and files.
• Creates and maintains physical files.
• Performs research and project work of moderate complexity, as assigned.
• Locates and retrieves information from City records, electronic or physical, as requested by customers or staff.
• Gathers information from multiple sources in response to Freedom of Information Act (FOIA) requests for the department.